Farming Out to NON LA Net Affiliates in two steps.
NOTE: If you already have the affiliate’s account (farm-in) and affiliate profile (farm-out) set up, please skip to Step Three.
Step One Set Up Farm-in Account:
- Click on the 'Accounts' icon in the tool bar.
- Type in the 'First Name' and 'Last Name'.
- Type in the 'Company Name'
- Select the 'Billing Contact' and 'Affiliate' boxes in the "Account Type' field.
- Fill out any other information you might need such as the billing address, email address, and contact numbers.
- Click on the 'Financial Data' tab.
- We suggest setting the Payment/Method to "Direct Bill/Invoice" unless your company is going to require advance payments.
- Fill in any additional information.
- Click the 'Save' button (very bottom of the Financial Data tab).
Step Two Set Up Farm-out Profile:
- Click on the 'My Office' icon in the tool bar.
- Click on the 'Company Resources' tab.
- Click on the 'Affiliates' button.
- Select the affiliate company's name from the 'Affiliates' list.
- Add the company's email address under the 'Email Address' box.
- Select 'Send Trip Ticket By: Email'.
- Click the 'Update Affiliate' button.
- Select an existing reservation or build a reservation including all of the pertinent information for the trip to be sent to the affiliate.
- Select 'Farm-out' as the trip type in the upper right hand corner.
- Open the 'Affiliate' tab in the rates section of reservation.
- Type the affiliate company's name that you are farming-out too in the 'Affiliate:' box.
- Enter the data in any of the appropriate fields including the amount of money that is to be paid that affiliate.
- Scroll to the bottom of the reservation and click the 'Save Reservation' button.
Step Four Sending the Affiliate Trip Sheet:
- Click the button at the top of the reservation labeled 'Email /Fax'.
- Select the 'Affiliate Trip Sheet' from the yellow box labeled 'What would you like to send?'.
- Make sure the email address is has populated in the 'Aff' email box and that it has a check to right of the box.
- Click the 'Send Now' button.